Vacancy Detail

VA19P144V01 - Administrative & Finance Officer

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Project title:
EU4IBM

Job Location: Kyiv, Ukraine
Duration: 24 months (with possibility of extension)
Closing Date: 20 Dec 2019



Summary

Organisational Overview:
The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovation in actions and decisions.


Project Overview:
ICMPD is inviting all interested candidates to apply for the position of Administrative and Finance Officer for the project ‘EU Support to Strengthening IBM in Ukraine’ (EU4IBM), with total budget of 5.000.000 EUR and duration of 30 months.


The project will support the identification of and assist in addressing the gaps in the implementation of the national reforms approximating the Ukrainian border management system to the standards and good practices of the EU Integrated Border Management (IBM) in line with the national Integrated Border Management Strategy of Ukraine.


Please note that this position is subject to approval and availability of project funds.


Job Description:
The Administrative and Finance Officer acts as ICMPD´s Office Manager in the Kiev Office. S/he carries out a range of tasks in planning and provision of shared services to the ICMPD projects in the country and is responsible for implementation of corporate rules and procedures in the administrative and financial management processes. S/he is responsible for accuracy of process initiation in SAP and the quality of administrative controls in ICMPD´s key business processes in procurement, travel, recruitment of project staff and experts and payments within the Project Office in Kiev.


The Administrative and Finance Officer plans, coordinates and delivers cost-efficient and timely shared services in the Project Office in office premises management and maintenance, logistics, procurement and assets management, organises provision of ICT infrastructure and services as well as travel and translation services. S/he continuously and consistently demonstrates an attitude of client- and results-orientation in delivery of shared services.  The Administrative Officer implements the shared services budget according to established budgetary limits. S/he is responsible for a range of external contacts with authorities and businesses displaying an attitude for integrity and cost-consciousness in dealing with local banks, suppliers and service providers.


The Administrative and Finance Officer is responsible for timely and accurate financial reporting and deals with outmost care with payments in cash and from bank account and the VAT reimbursement process ensuring correctness of supporting documentation. Under the supervision of ICMPD´s Field Security Advisor and in close collaboration with the ICMPD Head of Office, s/he implements ICMPD´s security management procedures for office, vehicle and staff security.


The Administrative and Finance Officer works under the direct supervision of the Regional Resources Management Officer and functional supervision with the HQ Finance, ICT and People Management staff assigned to the Regional Office. S/he reports and coordinates daily with the supervisor and as required with the HQ units. S/he works collaboratively with project staff and coordinates work planning and administrative activities with the project managers ensuring effective and timely delivery of administrative and shared services. The Administrative and Finance Officer works closely with the Head of Office on relationships with authorities.

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