Vacancy Detail

VA19P110V01 - Administrative & Finance Officer

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Project title:
N/A

Job Location: Valletta, Malta
Duration: 24 months (with possibility of extension)
Closing Date: 15 Oct 2019



Summary

Organisational Overview:
The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovation in actions and decisions.


Job Description:
The Administrative and Finance Officer acts as ICMPD´s Office Manager in Valletta, Malta. S/he carries out a range of tasks in planning and provision of shared services to the ICMPD projects in the country and is responsible for implementation of corporate rules and procedures in the administrative and financial management processes. S/he is responsible for the quality of administrative controls in ICMPD´s key business processes in procurement, travel, recruitment of local project staff and experts and payments within the country office.


The Administrative and Finance Officer plans, coordinates and delivers cost-efficient and timely shared services in the country office in relation to office premises management and maintenance, logistics, procurement and assets management. S/he organises provision of ICT infrastructure and services as well as travel and translation services. The Administrative Officer implements the shared services budget according to established budgetary limits. S/he is responsible for a range of external contacts with authorities as relates to management of ICMPD local obligations and with businesses displaying an attitude for integrity and cost-consciousness in dealing with local banks, suppliers and service providers.


The Administrative and Finance Officer is responsible for timely and accurate financial reporting and deals with outmost care with payments in cash and from bank account and the VAT reimbursement process ensuring correctness of supporting documentation. Under the supervision of the Head of Office and in close collaboration with Senior Security Advisor, s/he implements ICMPD´s security management procedures for premises, vehicle and staff security.


The Administrative and Finance Officer works under the direct supervision of the Regional Resources Management Officer, in close collaboration with the Head of Office and under functional supervision of CFM, ICT and PMOD. S/he reports and coordinates daily with the supervisor and as required with the HQ units. S/he works collaboratively with project staff and coordinates work planning and administrative activities with the project managers ensuring effective and timely delivery of administrative and shared services.

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