Internships

Posting Date: 11 July 2025

Deadline for Applications: 27 July 2025

Duty Station: Vienna, Austria

Start Date: 15 September 2025

Contract Duration: 3 months

Background

ICMPD invites all interested candidates to apply for the Data and Content Management Internship position within the Project Management Office (PMO), part of the Strategy, Knowledge, Evaluation and Impact (SKEI) unit, Directorate of Policy, Research and Strategy (PRS) at ICMPD.

The PMO was established in 2024 as ICMPD’s central hub for project management support. It standardises and improves project management tools and processes to ensure they are user-friendly, efficient, and effective. As the focal point for all matters related to Project Management, the PMO offers support, training, and guidance, and enables strategic decision-making. It bridges the gap between projects, portfolios, and organisational governance. The PMO ensures adherence to project standards and checks documentation for completeness and compliance.

Simultaneously with the establishment of the PMO, a new SharePoint-based tool was developed and introduced at ICMPD, the Project Management Tool (PMT), as the organisation’s custom digital platform for planning, managing and overseeing projects and portfolios. It is integrated with project-relevant systems, such as SAP, Microsoft Teams, SharePoint and other elements of the Microsoft 365 suite.  

Under the overall supervision of the PMO Manager, this internship provides an opportunity to support ongoing efforts to migrate and integrate all of ICMPD´s key project data to the new digital environment and optimise the PMO’s internal support and guidance materials for PMT users. It is a position focused on supporting digital content organisation, migration and standardisation of key project data, and liaising with project teams and internal stakeholders for the purpose of data verification and completion. It is an excellent opportunity for an aspiring professional to gain first-hand experience in organisational change management and the introduction of an entirely new digital environment, digitalisation and automation efforts, and related approaches to standardisation and quality assurance in the context of results-based project management within an intergovernmental organisation.

Tasks and Responsibilities

• Support the migration of existing key project data from SAP to ICMPD’s SharePoint-based Project Management Tool (PMT), including through:
  • Exporting and reviewing of available key project data in SAP and relevant databases;
  • Liaising with key internal stakeholders for the purpose of data verification and completion;
  • Cleaning and normalising key project data, supporting the establishment of data migration workflows and importing records into the PMT;
• Contribute to continuous improvements and updates to the PMO’s internal support and guidance materials for PMT users;
• Manage a change log of technical updates to the PM system;
• Perform other duties as may be assigned.

Reporting Lines

On a regular basis, the Intern will report to Mr. Maximilian M. Meduna, who will be in charge of overall supervision.

Qualifications and Experience

• A recently completed university degree or current enrolment in a university programme in business administration, public administration, information systems, data analytics, or a related field;
• Strong computer literacy, with familiarity in using SharePoint, Teams, and other Microsoft 365 applications;
• Familiarity with Microsoft Power Platform (Power Automate, Power Apps, Power BI) and SAP an asset;
• Excellent verbal and written English;
• Strong interpersonal communication skills;
• Strong organisational skills and attention to detail;
• Capacity to work independently, as well as with colleagues from different cultural and professional backgrounds;
• Knowledge of project management methodologies, organisational development, change management, digitalisation, or results-based management an asset.

Compensation

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, the candidate is responsible for obtaining personal health insurance and covering own travel expenses. If selected, the candidate must have the right to live and work in Austria/Schengen countries.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Procedure

Interested candidates are requested to email their application including CV and motivation letter in English to Maximilian.Meduna@icmpd.org by midnight (CET) of the closing date specified above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only shortlisted candidates will be contacted. Applicants are expected to be available for an online interview.

General Information

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application.

Posting Date: 23 July 2025

Deadline for Applications: 6 August 2025

Duty Station: Ankara, Türkiye

Start Date: 1 September 2025

Contract Duration: 3 months

1. Background

The International Centre for Migration Policy Development (ICMPD) assumes a pivotal role, offering crucial contributions to Türkiye in enhancing its capacity to manage migration effectively. ICMPD's multifaceted support encompasses comprehensive analysis of prevailing migration dynamics, provision of evidence-based insights, and addressing operational and capacity gaps to meet Türkiye's urgent requirements.

ICMPD implements a diverse portfolio of projects aimed at bolstering migration management efforts. These initiatives cover various critical areas, including the development of institutional frameworks, addressing issues of irregular migration, facilitating return dialogues, improving border management, preventing human trafficking, conducting migration analysis, facilitating legal migration pathways, managing labour migration, and addressing diaspora concerns.

Operating from its offices in Ankara and Istanbul, ICMPD Türkiye Representation Office serves as a central hub for coordinating activities throughout the region, leveraging additional support from its offices. As ICMPD remains agile and responsive to evolving project demands, it stands poised to expand its presence in Türkiye to effectively meet emerging needs.

This Term of Reference is prepared to determine the tasks of an Intern who will work with ICMPD RO to develop full-fledged research, project development, and to enhance digitalization and modernisation initiatives.

2. Relevant Outputs

Contribution of the Intern:

The Intern will support the Representation Office activities in Ankara in close coordination with the Border Management Portfolio.

The internship does not constitute a commitment to future employment with ICMPD.

3. Budget

ICMPD offers a monthly fee of EUR 400,00 and will provide accident insurance for the duration of the internship. However, travel expenses will not be reimbursed, and Health insurance is the responsibility of the incumbent.

4. Overall Tasks of the Intern

The intern will:

• Support the Representation Office team in the implementation of project activities in accordance with the work plan.
• Support the Border Management team in the implementation of project activities in accordance with the work plan.
• Support and enhance the digitalisation and modernisation of ICMPD project initiatives and ICMPD RO tasks.
• Researching and identifying relevant AI tools that can enhance project workflows, such as those for automating repetitive administrative tasks, summarising extensive documents, or generating initial drafts of reports.
• Experimenting with AI-powered language models for content generation (e.g., drafting initial communication pieces, refining text for clarity and conciseness) whilst ensuring accuracy and adherence to ICMPD guidelines.
• Exploring the potential of AI for preliminary data pattern recognition or trend analysis within large datasets related to migration, under the guidance of project managers.
• Identifying opportunities for integrating new digital solutions or improving existing ICT processes within the office to boost overall project efficiency and effectiveness.
• Contributing to the development of digital templates, standardised workflows, and best practices for the use of software and online platforms across various project initiatives.
• Staying abreast of emerging digital tools, software updates, and AI advancements relevant to migration research, project management, and international development.
• Assist the project team with any other task as necessary.

5. Tentative work plan

• Contract Duration: 3 Months

6. Reporting lines

The Intern supports the project team in project implementation-related tasks under the supervision of the Project Manager and overall guidance of the Portfolio Manager and works in close collaboration with other members of the project team.

On a weekly basis, the intern will report to the assigned supervisor.

She will supervise the administrative issues, guide the content, and provide input on deliverables.

7. Qualifications and Experience

• A bachelor’s or master’s degree in computer engineering, electronics engineering, or software engineering or in a similar department
• Knowledge of the latest technological developments in information technology and artificial intelligence (AI) tools
• Experience and knowledge of data management, and information management tools
• Familiarity with SQL and statistical software such as R and Python is advantageous.
• Any experience in migration related area is a significant asset
• Currently enrolled in a postgraduate course or a recent graduate
• Strong communication and interpersonal skills
• Fluency in Turkish and English
• Computer proficiency in standard office software (Word, Excel, etc.)

8. Material to be provided by ICMPD

• Any relevant documents related to the ICMPD Türkiye projects.

9. Administrative Information

Travel Information

Travel is not foreseen.

Payment Information

For payment of the fees for the assignment, the Intern needs to submit - on the templates provided by ICMPD and in line with the payment schedule stated in the contract:

• timesheet(s), duly completed in line with instructions, dated and signed;
• counter-signed contract;
• signed payment claim(s) reflecting the days/hours worked as per submitted timesheets.

The payment to the bank account indicated by the Intern will only be processed after certification by ICMPD that the required services have been satisfactorily performed.

The Payment Claims should be submitted following the delivery of each task, and Travel Claim should be submitted in the following two weeks after each mission.

The Intern is therefore requested to submit their CV and Cover Letter together to:

Mr. Onur IZIBELLI

Junior Project Officer

onur.izibelli@icmpd.org