Internships

Posting Date: 5 March 2026

Deadline for Applications: 31 March 2026

Duty Station: Vienna, Austria

Start Date: 15 June 2026

Contract Duration: 6 months

Organisational Overview

The International Centre for Migration Policy Development (ICMPD) is an international organisation with 21 Member States. Active in more than 90 countries worldwide, it takes a regional approach in its work to create efficient cooperation and partnerships along migration routes. Priority regions include Africa, Eastern Europe and Central Asia, Mediterranean, Silk Routes, Western Balkans, and Türkiye. Its approach to migration management – structurally linking policy, research, migration dialogues and capacity building – contributes to better migration policy development worldwide. The Vienna-based organisation has a mission in Brussels and is locally represented in 30+ countries worldwide. The organisation’s greatest assets are its 600+ staff members, who personify its values of commitment, integrity, partnership, respect and innovation in actions and decisions.

Unit and Job Description

ICMPD invites all interested candidates to apply for the Conference and Events Support Internship position within its Policy Unit in the Directorate of Policy, Research and Strategy (PRS).

The Policy Unit was established in 2017 and is ICMPD’s institutional home for its policy analysis, engagement and advisory functions. The Unit’s approach combines analytical policy work with the monitoring of migration policy trends and developments, provision of expert advisory services and building of networks and partnerships both inside and outside of ICMPD that together aim to improve and support better migration policy and practice. The Policy Unit also leads the organisation of the Vienna Migration Conference (VMC), ICMPD’s annual flagship conference, which brings together a range of stakeholders to discuss key issues in migration policymaking, preparing the ground for better migration policies and practices that are fit for the future.

The PRS Events Team, formed in summer 2023, is a specialised team under the leadership of the Policy Unit. The team plays a crucial role in ensuring the timely preparation and successful execution of ICMPD’s governance and high-level institutional events, which are integral to ICMPD’s strategic engagement with Member States and key stakeholders.

This internship provides hands-on training, with a particular focus on the organisation of the Vienna Migration Conference. It offers an excellent opportunity for aspiring young professionals to gain firsthand experience in event planning, management and coordination within an intergovernmental organisation driving migration policy and dialogues.

Tasks and Responsibilities

• Assist with a range of organisational and logistical tasks, including administrative arrangements, liaison with service providers, coordination of accommodation and transportation, registration and invitations management, and on-site event support;
• Support routine communication with participants, experts, and other relevant counterparts by drafting correspondence (e.g. Notes Verbales, emails);
• Contribute to pre- and post-event processing, such as updating databases, generating basic reports, preparing and summarising meeting minutes;
• Contribute to the implementation of day-to-day activities;
• Perform other duties as assigned.

Qualifications and Experience

• University degree or currently enrolled at university in business administration, international cooperation, event management, project development and implementation, development studies, international relations, law, European studies, public administration, economics, social or political science, or other related field;
• Excellent written and spoken English with strong interpersonal and communication skills; good command of German would be an asset;
• Advanced computer literacy and practical experience using Microsoft Office applications;
• Strong organisational skills, with the ability to manage multiple tasks and work under tight deadlines;
• Strong interest in conference and event management, from planning to implementation;
• Proactive and well-organised, with the ability to work both independently and as part of a team;
• Adaptable and flexible, with good diplomatic and intercultural skills;
• Relevant experience in an international organisation, NGO or public administration is an asset;
• Knowledge of migration policy is an asset.

Reporting lines

On a weekly basis the intern reports to the Events Management Associate.

Compensation

ICMPD offers a monthly fee of EUR 500,00 and will provide accident insurance for the duration of the internship. However, the candidate is responsible for obtaining personal health insurance and covering own travel expenses. If selected, the candidate must have the right to live and work in Austria/Schengen countries.

The internship does not constitute a commitment to future employment with ICMPD.

PLEASE NOTE: An intern is not a staff member of ICMPD. An intern who is a non-citizen of the country in which the duty station is situated is responsible for obtaining any necessary visas and for complying with local laws regarding registration with the local authorities.

Application Procedure

Interested candidates are requested to email their application including CV and motivation letter in English to PRS_Events_internship@icmpd.org by midnight (CET) of the closing date specified above. Applications received after the published deadline will not be considered.

Due to the high volume of applications, only shortlisted candidates will be contacted. Applicants are expected to be available for an online interview.

General Information

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application.